Senior Executive Coordinator

Job Announcement
 

Organization Center for Community Change	Date April 16, 2013
Position Title Senior Executive Coordinator	Location Washington, DC

 
About the Center for Community Change
The Center for Community Change is a national social justice non-profit organization headquartered in Washington, D.C.  Founded in 1968 to honor the life and values of Robert F. Kennedy, our mission is to build the power and capacity of low-income people, especially low-income people of color, to have a significant impact in improving their communities and the policies and institutions that affect their lives.
 
The Center for Community Change is committed to help build powerful and dynamic movements in diverse communities across America that will be the impetus for creating a society in which everyone has enough to thrive and achieve their full potential.  Inspired by a belief in the dignity of all people, the Center has been instrumental in the fight for comprehensive and fair immigration reform, a push for a bold jobs agenda, and protecting essential retirement security programs. The Center played a major role in recent positive changes to immigration laws that will keep thousands of immigrant families together. Our Housing Trust Fund Project has helped bring affordable housing to millions of people.  For further information please visit our website at: www.communitychange.org.
 
About the Campaign for Community Change
The mission of the Campaign for Community Change is to increase the profile of policy issues that matter to low-income people and people of color, as well as to educate and empower low-income people and people of color to act on those issues.

In recent years, the Campaign and its partners have won important improvements in the social safety net, protected critical retirement security programs from the chopping block, defeated numerous anti-worker measures and mobilized communities across the country to win historic health care reform.  The Campaign has been widely credited with preventing anti-progressive forces from seizing the U.S. Senate through our work building a “firewall” with Latino, low-income and immigrant voters. Today, the Campaign is training more than 1,000 new activist leaders in swing states as we build a new movement for job creation.  For further information, please visit our website at www.campaignforcommunities.org
 
Position Description:
The Senior Executive Coordinator at the Center for Community Change (CCC) is responsible for ensuring the effective and efficient operation of the Executive Office and provides oversight of the administrative functions of the Executive Director and backup support to the Managing Director. Administrative and logistical support include drafting correspondence and/or refining reports, letters or emails; scheduling coordination of meetings, conference calls, travel and events and maintaining records.  The Senior Executive Coordinator serves as a coordinator between the Executive Director’s office and other leadership, management, administrative and programmatic arms of the Center, ensuring that systems work efficiently and effectively and helps the Executive and Managing Directors (in close collaboration with other Administration staff) communicate with and fully involve the Board of Directors in the life of the organization.  He/she also assists the Executive Director in facilitating smooth communication with key external constituencies.
 
The Senior Executive Coordinator must be capable of exercising initiative, discretion and good judgment.  Strong writing skills, professionalism and confidentiality are crucial to this role.  A portion of time will be spent doing work for CCC's sister organization, the Campaign for Community Change.
 
This position reports to: Executive Director
 
Principal Responsibilities: 
Scheduling and Administrative Support

• Strategic management and oversight of the Executive Director’s time to ensure extensive and effective calendar management to concentrate the Executive Director’s efforts and priorities on strategic initiatives (i.e. fundraising, communications, internal and external board management, leadership, direct reports, consultants, allies and other key relationships).
• Coordinate weekly review of the Executive Director’s time in consultation with other Executive Office and Institutional Advancement staff to ensure proactive planning of travel, meeting preparation, vetting of requests, clarity on travel and other logistical needs, for appropriate follow-through.
• Principal point of contact for Executive Director; ensures proper handling and screening of calls and other inquiries to ensure adequate oversight and coordination.

Event Coordination and Project Management

• Work in close collaboration with Administration Staff with approval from the Executive and/or Managing Director to coordinate organizational-wide events and board calls, meetings and retreats, serving as principal support staff for the Center for Community Change Board of Directors, and support staff  to the principal staff liaison for the Campaign for Community Change Board of Directors. 
• Attend and staff the Center for Community Change Board and Executive Committee meetings, including preparation of agenda and meeting minutes. Provide support to board committees as needed. Serve as principal board liaison.
• Attend other meetings and take notes as requested ensuring follow-up items are handled and or communicated to the appropriate parties.   
• On an as needed basis, work in close collaboration with Institutional Advancement designee(s) to coordinate and schedule funder/donor calls, meetings, and/or cultivation events; and communications staff for press and other publicity events. 

Writing and Communications

• Prepare draft presentations, draft and format letters and emails as appropriate for general and routine correspondence including potentially confidential information, for both internal and external audiences. 
• Create visual aids including ads, graphs, and charts; and draft other communication products as assigned.

Relationship Management
Internal:

• Schedule and organize staff meetings for the ED within the organization after proper vetting and in close consultation with the Managing Director and/or other appropriate staff.
• Coordinate and assist in arranging brown-bag lunches and meetings with staff, local or other visitors; contribute to an environment that promotes CCC’s values.
• Facilitate the management of internal communications (to and from the Executive Office) to ensure responsive and timely attention to organizational needs.
• Provide back-up support to the Administration Associate, handling administrative functions for the Managing Director.
• Compile and submit expense reimbursements, timesheets and leave requests for the Executive Director.
• Create and maintain files for the Executive Director.

External:
Provide external relationship management support to enable the Executive Director to cultivate, facilitate and manage key funder relationships and other key constituencies to include: funder, legal, human and civil rights, governmental, other agency representatives and the general public.
 
Other duties as assigned.
 
Qualifications:

• At least five years work experience in office management in a non-profit or similar environment including Capitol Hill.
• At least five years providing support to Executives and working closely with Boards.
• Excellent calendar management skills. Experience managing an extremely active calendar of appointments is preferred.
• Excellent writing skills, including writing for a number of audiences in a variety of formats, including meeting minutes and strategic documents. 
• Highly proficient in the use of MS Outlook, Word, Excel, Power Point, Access and web search tools with the ability to learn new technologies and software as needed.
• Demonstrated experience with research and information gathering, including the ability to quickly gather data in a short timeframe, on a wide variety of topics.
• Strong organizational skills, a demonstrated ability to prioritize tasks, work under pressure in a fast-paced environment and meet deadlines.
•  Highly detail oriented, with meticulous approach to follow through, including systems for tracking follow up.
• Strong interpersonal, communication and relational skills; strong verbal communication skills; demonstrated ability to function in a collaborative and collegial environment, and to interact effectively with diverse staff at all levels of the organization.
• Ability to work independently with minimal supervision.
• A commitment to the values of the Center for Community Change.
• Good judgment, flexibility and patience; discretion in dealing with confidential and sensitive matters.

Salary & Benefits: CCC offers a competitive salary and an excellent benefits package.
 
Closing Date of Position: Open Until Filled   
 
How to apply: Please submit resume, a cover letter that includes salary expectations and at least two writing samples to: